CEAT Downloadable Forms

ATTENTION: Due to the high volume of emails, please follow up your submitted form/s after 3-5 working days from the day of submission. Thank you

Instructions (Regular Processing): 

Step 1: Fill-out the form legibly

Step 2: Have it signed by your adviser

Step 3: Submit the accomplish form to OCS for approval of the College Secretary

NOTE: Get your copy at CEAT-OCS.

Instructions (Online Processing):

Step 1: Fill-out the form legibly

Step 2: Forward soft copy to your Adviser to affix e-signature

Step 3: Submit the accomplish form to OCS for approval of the College Secretary at NEW GE Elective Plan of Study Form Submission with File Name: Application of GEElectivePlanofStudy-Last Name-First Name.

NOTE: Once approved, we will send you a copy via your UP mail. Please refrain from resending the same document.

Online Form

Instructions (Online Processing):  

Step 1: Fill-out the form legibly up to letter D

Step 2: Forward soft copy to your Adviser & Dept. Chair to affix e-signature

Step 3: Submit the accomplish form to OCS for approval of the College Secretary at CEAT Students Forms Submissions with File Name: Application of POCW-Last Name-First Name.

Online Form

Deadline of submission is on or before 09 February 2024  

Instructions (Online Processing):   

Reminder: Rename the file as Degree_LastName, FirstName (e.g. BSCE_DelaCruz, Juan)

Step 1: Fill-out the form legibly

Step 2: Submit the form via CEAT Students Forms Submissions

Online Form

Instructions (Regular Processing):  

Step 1: Fill-out the form legibly

Step 2: Must be signed by the Adviser and Dept. Chair

Step 3: Submit to CEAT-OCS for verification and for approval of the College Secretary

Step 4: Get a copy of your approved form at the College Secretary’s Office.

Instructions (Online Processing):

Step 1: Fill-out the form legibly

Step 2: Forward soft copy to your Adviser & Dept. Chair to affix e-signature

Step 3: Submit the accomplish form to OCS for approval of the College Secretary at CEAT Students Forms Submissions with File Name: RevPOCW-Last Name-First Name.

Online Form

Instructions (Online Processing):

Step 1: Submit letter of intent addressed to CEAT Officer-in-charge Prof. Assoc. Prof. Marion Lux Y. Castro, noted by parent/s, registration adviser and department chair of your present college.

Step 2: Attached TCG (all) for evaluation. If the current semester of TCG is not yet available, submit a clear copy of screenshot of SAIS grades.

Step 3: Submit the letter via Shifting-In Requirements Submissions

Minimum Requirements:

1. At least 30 units earned

2. With Over All GWA (General Weighted Average) – 2.50 or better

3. Grades in Physical Sciences – 2.00 or better (Math, Physics, Chemistry etc.)

SHIFTING PROCESS SCHEDULE for 2nd Semester 2023-2024: 

1. 𝐉𝐚𝐧𝐮𝐚𝐫𝐲 𝟐𝟐 (𝟏𝟐 𝐧𝐨𝐨𝐧) – Submission of (a) Letter of Intent, (b) TCG until 1st Semester 2023-2024
2. 𝐉𝐚𝐧𝐮𝐚𝐫𝐲 𝟐𝟒 (𝟏𝟐 𝐧𝐨𝐨𝐧) – Submission of pending TCG until 1st Semester 2022-2023, if any, (Screenshot of SAIS showing grades will be accepted)
3. 𝐉𝐚𝐧𝐮𝐚𝐫𝐲 𝟐𝟒 (𝟓𝐏𝐌)– Submission of documents to CEAT Units for evaluation
4. 𝐉𝐚𝐧𝐮𝐚𝐫𝐲 𝟐𝟓-𝟐𝟔– Interview by CEAT Units, if any
5. 𝐉𝐚𝐧𝐮𝐚𝐫𝐲 𝟐𝟗 (𝟏𝟐𝐧𝐨𝐨𝐧) – Release of results and submission by CEAT Units to OCS
6. 𝐉𝐚𝐧𝐮𝐚𝐫𝐲 𝟑𝟎 – Zoom meeting of accepted transferees/shiftees with CEAT OCS
7. 𝐉𝐚𝐧𝐮𝐚𝐫𝐲 𝟑𝟏 – Submission of shifting application results to OUR
 

*We remind applicants that slots are limited. Meeting the minimum requirements does not guarantee acceptance to the program.

Checklist for Shifting (submit once request for admission has been approved)

♦ Approved application for shifting (attached form)

♦ College Clearance (from previous college secretary’s office)

♦ GE Plan of Course Work (downloadable in this website)

♦ Certificate of Good Moral (from previous college secretary’s office)

♦ Certificate of not under contract (from previous college secretary’s office)

♦ Substitution of courses (if any) (downloadable in this website)

♦ List of courses to be credited (indicate which courses taken will be credited in the new program or will be extra courses)

♦ True copy of grades (all semesters) purpose: for permanent record of CEAT

GENERAL PROCEDURE for  
TRANSFERRING FROM OTHER CONSTITUTE UNIVERSITIES (T1)

1) Student submits application to transfer through the online college portal of the

Accepting CU on or before the deadline set by the college or school, as applicable.

Document requirements:

a) Accomplished Application Form Download here
b) True Copy of Grades
c) Certificate of Enrollment
d) Certificate of No Contract
e) Certificate of Good Moral Character
f) Other documents required by the college

Transfer applicants from other UP units should have earned a minimum of 30 academic units and with good academic standing in last semester enrolled.

2) Accepting College evaluates applications and notifies students of the result of their application. Accepted students are issued a Notice of Acceptance and are instructed to process CU clearance and transfer credentials.
3) Accepted student submits the Notice of Acceptance to Home College, processes CU clearance, and pays for Transcript of Records (TOR) fee.
4) Home College issues Transfer Permit to the student upon submission of CU clearance.
5) Student submits Transfer Permit to Accepting OUR.
6) Accepting OUR issues the provisional Admission Slip to the student and reflects changes in SAIS/CRS; and requests Home OUR for transfer credentials.
7) Home OUR deactivates student’s SAIS/CRS account.
8) Home OUR transmits transfer credentials to the Accepting OUR.

NOTE: Upon issuance of admission slip, student should apply for Advance Credit without Validation as applicable

Submit your application along with your requirements via Transfer T1 Requirements Submission

1. Send a letter addressed to the College Secretary to request to cross-register. The letter should be endorsed by the Registration Adviser and Department Chair.

Note: No need for letter to cross-register GE courses

2. Request the Permit to Cross Register form by sending an email to [email protected] (cc: [email protected])
3. Accomplish the form and have the requested subjects validated by the Registration Adviser.
4. Submit to the CEAT Students Forms Submissions.
5. Once signed by the University Registrar, the student should submit the approved Permit to Cross Register (PCR) to the OUR of Host unit for approval.
Note: For applicants from other universities, approval from College offering desired courses is needed.
6. Host OUR then issues referral slip and list of requirements to student.
7. Student submits the following to the Host OUR:
     1. Approved PCR
     2. Accomplished Student Directory with photo
     3. Medical Certificate from the UPHS (for non-UP and international students)

For applicants from other universities:

8. Accomplished application form and fee
9. Study permit (for foreign applicants)
10. OUR admits the student into the system. Non-UP students and international students are issued the University Admission slip.

Merge into one pdf file the following requirements

Step 1: Accomplish application form.

Step 2: Attach Form 5 or screenshot of SAIS enrolled courses.

Step 3: Certificate of scholastic standing from OCS.

Step 4: Submit form via CEAT Students Forms Submissions

Step 1: Download application form.

Step 2: Attach proof of income (ITR or Certificate of Indigency or Payslip or Utility Bills). Merge this proof with the form as one pdf file.

Step 3: Submit form via CEAT Students Forms Submissions

Merge into one pdf file the following requirements

Step 1: Accomplish application form.

Step 2: Attach Form 5 or screenshot of SAIS enrolled courses and thesis outline approval sheet.

Step 3: Submit form via CEAT Students Forms Submissions

Step 1: Download application form.

Step 2: Attach proof of income (ITR or Certificate of Indigency or Payslip or Utility Bills). Merge this proof with the form as one pdf file.

Step 3: Submit form via CEAT Students Forms Submissions

CEAT College and University Clearance Application Form for Graduates

To request for College Clearance, make sure that the students have no deficiencies/accountability in any CEAT units — your institute/department, library, OCS, DO, and/or CEAT AA (if applicable).

1. Pay the graduation fee of Php 300 (PAYEE STUDENTS ONLY)

2. Accomplish this google form.

3. Claim a copy of the College clearance form at the CEAT OCS (Mon to Fri, 8:00am-5:00pm)
*wet signatures only for college clearance

4. Return the accomplished College Clearance at the CEAT OCS. This will prompt us that you may now proceed in accomplishing the University clearance.

5. You may start to accomplish the University Clearance

Please refer to this link https://www.facebook.com/uplbovcsa/posts/4451948958188370

Kindly use your UP account in answering the form.

________________________________________________________________________________

CEAT College and University Clearance Application Form for Non-Graduates

Make sure that you accomplish the following:

1. Prepare a letter addressed to Assoc. Prof. Marion Lux Y. Castro, Officer-in-charge, CEAT. Letter must be signed by the student and parents/guardian. [Attach a valid ID of parents/guardian]

2. Submit the letter via email to Mr. Andrew Valdez, [email protected] for notation.

3. The letter with notation will be returned to the student via email and the student will then seek the wet signatures of both the adviser and the department chair / director.

4. Once signed, submit the accomplished letter at the CEAT OCS (Mon to Fri, 8:00am-5:00pm)

5. If approved, Mr. Valdez will inform the student to accomplish the College clearance.

6. If disapproved, Mr. Valdez will inform the student via email.

7. If the application does not meet the guidelines above, the student may be interviewed by the CEAT Admissions Committee who will forward a recommendation to the Dean. The Dean has the final decision on the shifting/transfer application.

For additional guidance, you may refer to this link https://ceatocs.uplb.edu.ph/guidelines-for-shifting-and-transferring-out-of-ceat/

For University Clearance, please refer to this link https://www.facebook.com/uplbovcsa/posts/4451948958188370

Reminder: Rename the file as Degree_StudentNumber_LastName, FirstName (e.g. BSCE_202012345_DelaCruz, Juan)

All CEAT NEW FRESHMAN should accomplish this form. The last question will ask you to upload Data Privacy Consent Form which can be downloaded using this link Data Privacy Form. Please use your UP Mail Account.

CEAT NEW FRESHMAN INFORMATION SHEET

Upon admission to CEAT, the Office of the College    Secretary shall issue via  email the CEAT Student Progress Monitoring  Flowchart. Its purpose is to promote consultation between student and registration/academic adviser towards the improvement of the students’ progress in their degree program.

Note for the students: Keep the same copy of the CEAT Student Progress Monitoring Flowchart throughout your stay in the University. This document will be used to track your progress in your degree program and to facilitate student advising and monitoring between you and your registration/academic adviser.

Note for the registration/academic advisers: The registration/academic advisers are expected to advise the students of the courses to take during the incoming semester and on any student concern before signing the student progress monitoring Flowchart.

Instructions for Students:

  1. Upon receipt of the CEAT Student Progress Monitoring Flowchart, write your Name, Student Number, SAIS number, and Degree. Also, affix your signature to signify that you will accomplish the form honestly.
  2. The CEAT Student Progress Monitoring Flowchart shall be accomplished before the pre-registration period of every semester or upon receiving the grades in SAIS for the current semester. It shall be accomplished by highlighting the courses that have already been completed by the student (e.g., courses that already incurred numerical or satisfactory grade).
  3. The student shall rename the monitoring flowchart to:

SPMF_______.pdf

For example:

SPMF_BS ABE_2021-2022_2nd_Dela Cruz_Juan_A.pdf

  1. The student shall then submit the accomplished monitoring flowchart for signature of his/her/their registration/academic adviser for the current/previous semester. After a consultation meeting between the student and adviser, the adviser shall return the signed monitoring flowchart to the student.
  2. The student shall then submit the signed and accomplished CEAT Student Progress Monitoring Flowchart to CEAT-OCS using the https://forms.gle/3gcBBfJeiVJPiS5Q8:
  3. Deadline is extended until February 6, 2023. (Must reflect subjects from FS2223)

Download Links:

ABE Student Monitoring Flowchart

CE Student Monitoring Flowchart

ChE Student Monitoring Flowchart (General, SUTC, PPT)

EE Student Monitoring Flowchart

IE Student Monitoring Flowchart

ME Student Monitoring Flowchart

Instructions (Online Processing):

Step 1: Fill out the form legibly

Step 2: Send the accomplished form to the respective department/s

NOTE:

Required Course (for UPLB courses)

Equivalent Course (for other UP courses)

One form One Department only. If multiple courses with different departments, accomplish another form.

Online Form

From LOA Instructions (Online Processing):

1. Email Ms. Merilyn Tonio at [email protected] of your intention of return from LOA.

2. If the reason for LOA is due to medical condition, please send a medical certificate stating that you are “Fit to Enroll”

3. Pay the LOA fee of 150php at the Cashier’s office and send the official receipt to Ms. Lyn’s email.

4. Ms. Lyn will send you a certificate of returnee.

5. Fill out the form legibly .

6. Send it back to Ms. Lyn’s email for the approval of the College Secretary.

From AWOL Instructions (Online Processing):

1. Email Ms. Merilyn Tonio at [email protected] of your intention of return from AWOL.

2. Pay the AWOL fee of 225php at the Cashier’s office and send the official receipt to Ms. Lyn’s email.

3. Ms. Lyn will send you a certificate of returnee.

4. Fill out the form legibly .

5. Send it back to Ms. Lyn for the approval of the College Secretary.

Step 1: Make a letter of intent addressed to the Dean.

Assoc. Prof. Marion Lux Y. Castro,
Officer-in-charge, CEAT

Indicate the reason for dropping, and seek the recommendation of your adviser & dept chair. E-signatures will still be accepted.

Step 2: If the reason for dropping is health condition, please attach medical certificate.

Step 3: Submit the letter via CEAT Students Forms Submissions.

Step 4: If approved or disapproved, OCS staff will inform you through UP mail.

Step 5: Payment is 10php per unit.

For the payment procedures, please see and follow Payment for TCG and other Certifications

NOT YET AVAILABLE. WAIT FOR FURTHER ANNOUNCEMENT. 

Instructions (Online Processing):

Send an email request to the following email addresses:

For TCG Request:

BSABE & BSMatE [email protected]

BSCE [email protected]

BSChE & BSME –[email protected]

BSEE[email protected]

BSIE[email protected]

For Email template

Subject: TCG Request (indicate if physical copy or e-copy)

Student Number:

Name:

Course:

Request (TCG/Certification):

Semester/s (of TCG):

Purpose:

OTHER CERTIFICATION – Send email to [email protected] (except for Certification of Graduation, please send an email request to OUR at [email protected])

You may follow up your request if not received within 3-5 working days.

Instructions (Online Processing):

Step 1: Get a medical certificate from UHS. If you opted to consult a private physician, secure medical certificate and submit it to UHS for validation. (Note: The Medical Certificate must have an official stamp/seal of UHS)

Step 2: Email your medical certificate from UHS (and from another hospital, if any) to Mr. Adel De Jesus ([email protected]) to get an excuse slip.

Step 3: Fill out the form, state only the dates and classes missed then send it back to OCS.

Step 4: Once you received the approved excuse slip, send it to your Professor to seek his or her approval.

Step 5: After all the concerned Professors have signed the form, return the accomplished form to OCS for our file.

NOTE: For death of immediate family member, please send a death certificate to our email.

Instructions (Online Processing):

1. Make a letter of intent addressed to the Dean. Indicate the reason for applying Leave of Absence. If medical reason, please attach a medical certificate.

2. Have it signed by parents/guardian (attach valid ID) and your registration adviser.

3. Email your letter to [email protected] for approval of the College Secretary.

4. Once approved, Ms. Lyn will send a LOA form.

5. Fill out the form legibly.

6. If enrolled, indicate all the courses enrolled and have it signed and evaluated by the faculty-in-charge
If not enrolled, indicate “NOT ENROLLED”.

7. Send the form to the offices that requires signature.

8. Pay the LOA fee of 150php at the Cashier’s office.

9. Send the LOA form together with the official receipt at [email protected] for the approval of the College Secretary.

Instructions (Regular Processing):

Step 1: Fill-out the form legibly

Step 2: Must be signed by the Student, Adviser, Dept. Chair, Farm/Agency and the Dean

Step 3: Submit a copy to CEAT-OCS for recording

NOTE: Reproduce the original copy in triplicate (Original – OCS, Duplicate – Dept. Chair, Triplicate – Farm/Agency, keep the fourth copy).

Instructions (Online Processing):

Step 1: Fill out the form’s legibly

Step 2: Have it signed by the Adviser, Dept. Chair, Dean & Farm/Agency/Company (E-signature is acceptable)

Step 3: Rename the file as MOU_Juan Dela Cruz

Step 4 : Send the accomplished form with a copy of the accident insurance at CEAT Students Forms Submissions with File Name: MOU-Last Name-First Name.

Attachment for Practicum

Attachment for Internship

The change of matriculation period lasts from 13 February to 17 February 2023.

a. For Course Cancellation and Addition of Courses with Available Slots
Students who would like to cancel or add courses which still have available slots can access SAIS
directly and will no longer need to accomplish the Modified Form 26 / Prerog Form.

b. For Addition of Courses with No Available Slots (Teacher’s Prerog)
Students who would like to add courses that have NO available slots in SAIS should use AMIS Teacher’s
Prerogative enrollment at: https://amis.uplb.edu.ph/. Instructions are embedded on the website

Instructions (Online Processing):   

*Prepare Plan of Study as an Attachment

*Attachments and Overload Permit form must be in one PDF file

Step 1: Fill-out the form legibly

Step 2: Forward soft copy to your Adviser to affix e-signature

Step 3: Submit the accomplish form to OCS with an approved Plan of Study for approval of the College Secretary at CEAT Students Forms Submissions with File Name: OverloadPermit-Last Name-First Name.

NOTE: Once approved, we will send you a copy via your UP mail.

Online Form

Online Payment of Graduation Fee thru Link.biz Portal

Instructions for the Student:

1. Visit the Landbank Link.BizPortal https://www.lbp-eservices.com/egps/portal/index.jsp

2. Click the “PAY NOW” button.

3. Then, in Merchant Merchant, select “U” and look for University of the Philippines Los Banos.

4. Click “Continue”.

5. Select Transaction Type (In a drop down list select:  Graduation fee)

6. Select desired Payment Option (Cash or Landbank/ATM).

7. Supply the necessary details required for the transactions:

In field “Reference No.” enter 9310800

In field “Amount” enter 300.00

Review details before finalizing your transaction.

8. Click “Submit” and wait for further instructions.

9. Email a copy of the proof of payment to College Secretary Office.

    BSABE & BSIE – Ms. Sheila Limjap ([email protected] )

    BSCE, BSChE & BSEE – Ms. Yolly Lantican ([email protected])

Instructions for the Staff of College Secretary’s Office:

1. Send the above online payment instruction to the student who need to pay the Graduation Fee.

2. After payment, the student must submit thru email, a copy of the Landbank transaction receipt/proof of payment to the College Secretary’s Office(CSO) for the verification and processing of their clearance.

3. Provide the Cashier’s Office thru Mr. HenryL. Benzon ([email protected]) the CSO email address to send a summary report of graduation fee payments received from students. The report will be send to the respective Colleges on a daily basis.

4. The CSO staff will check the report if all payments are correct and have account codes. H/she will have to save the excel file for monitoring and future references.

Other requested Documents from the College Secretary:

(TCG and Certifications)

1. Go to this link : https://www.lbp-eservices.com/egps/portal/index.jsp

2. Press “PAY NOW” button.

3. Then, in Merchant Merchant, select “U” and look for University of the Philippines Los Banos.

4. Click “Continue”.

5. Select Transaction Type (In a drop down list select:  College Fees)

6. Select desired Payment Option (Cash or Landbank/ATM).

7. Supply the necessary details required for the transactions:

In field “Purpose of payment” indicate the document you are requesting such as TCG, Certification, and the likes

In field “Reference No.” enter the College Code 9301032

In field “College/Code” enter your College CEAT

8. Click “Submit” and wait for further instructions.

9. Email a copy of the proof of payment to College Secretary Office.

NOTE: To the staff of CSO, please indicate the corresponding account code for each document, if with different accounts. If one account only, please edit the instruction before sending to the student.

A. Payment through e-Payment of Land Bank, (through Liz.Biz Portal using Land Bank debit account or Cash Payment) 

1. Go to Land Bank website or to this link : https://www.lbp-eservices.com/egps/portal/index.jsp

2. Click “Liz.Biz Portal”.

3. Click “Pay Now”.

4. Click letter ‘U” and look for the University of the Philippines Los Banos.

5. Click “continue”.

6. Select transaction type, a dropdown selection will appear, choose “Matriculation”.

7. Fill up the required fields in the displayed information.

8. Click “Submit” and follow further instruction for the payment details.

9. Please submit the payment transaction receipt thru google form: https://forms.gle/Gx7FUEBBkrwo28d59

If bank transfer: from other banks to Landbank.
NOTE: If from abroad, make sure that your bank will indicate the converted peso amount in the wire transfer document so that it can be immediately posted in SAIS. Otherwise, it will have to be sent to the UPLB Cashier’s Office first for verification and conversion to peso before it can be posted in SAIS.

Bank Name:Land Bank of the Philippines
Bank Address: Victoria Ela Avenue, UPLB Campus, Los Baños Laguna 4031
Account Name: UPLB Special
Revolving Fund
Bank Acct #: 1892-1004-93
Bank Branch: UPLB Branch
SWIFT CODE: TLBPPHMMXXX

If Landbank to Landbank: Bank account : 1892-2220-09

Instructions (Online Processing):

Step 1: Fill out the following:

Name:

Student Number:

Subject (to be removed/completed):

Semester and Academic Year the Subject is Taken:

If completion, Type of completion (project/exam/etc):

Date of Removal/Completion:

Instructor’s Full name:

Instructor’s Email Address:

Step 2: Send your request to:

BSABE and BSMatE [email protected]

BSIE [email protected]

BSCE[email protected]

BSChE and BSME [email protected]

BSEE[email protected]

Step 3: Wait for the removal/completion permit to be sent by OCS Staff

Step 4: Have your permit signed by your instructor

Step 5: Send it back to OCS staff email for College Secretary’s signature

Note: For special removal exam and completion exam, please pay the special removal fee worth 30php to the Cashier’s Office and attach the receipt on the permit upon submission to OCS email.

DOCUMENTS NEEDED

1. Letter request addressed to the Vice Chancellor for Academic Affairs. (Readmission Form No. 2)

2. Notarized statement from the parent attesting/confirming the student’s reason for failing and promise to assist/supervise the student to maintain good academic standing, if readmitted. This may be substituted by a personal conference with OSA Director.

3. Plan of study (to be prepared by the student and approved by the academic adviser). Please detailed the courses to be taken from the time of readmission until graduation.

4. Attach a Photocopy of valid I.D. from parents/guardian with signature.

5. Plan of Action, in a letter form (to ensure that the delinquency will not happen again)

Submit the documents via CEAT-OCS Google Form below:

https://forms.gle/x25KXtKDvKbvyero7

Readmission Forms and List of Requirements can be downloaded here:

For First Time Dismissed/Double Probation: Download Form

For Permanently Disqualified/2nd time readmission: Download Form

For MRR/Extension of Residency (Readmission Form No. 2): Download Form

Meanwhile, these are the other documents to be prepared automatically by CEAT-OCS (Payment: to follow) :
1. TCG for ALL Semesters
2. Summary of Academic Performance
3. Evaluation Sheet 

Instructions (Regular Processing):  

Step 1: Fill-out the form legibly. The field “Required course” pertains to the subject required in the curriculum, while the “Proposed Course” is the subject that the student actually took and passed.

Step 2: Must be signed by the Adviser and Dept. Chair (both required and proposed course – if applicable)

Step 3: Submit to CEAT-OCS for verification and approval of the College Secretary

NOTE: Submit in duplicate. Get a copy of your approved substitution form at the OCS.

Instructions (Online Processing):

Step 1: Fill-out the form legibly. The field “Required course” pertains to the subject required in the curriculum, while the “Proposed Course” is the subject that the student actually took and passed.

Step 2: Secure e-sign of the following: adviser, student’s department chair, department chair of the unit offering the course. In case the required and substitute courses belong to different departments, the department chair offering the substitute course must also sign the form.

Step 3: Submit the accomplish form to OCS for approval of the College Secretary at CEAT Students Forms Submissions with File Name: Substitution of Courses-Last Name-First Name.

Online Form

Instructions (Online Processing):

* PLEASE SUBMIT IN ONE PDF FILE ONLY

Step 1: Please fill up the form legibly

Step 2: If the reason for the application is Health, please attach a valid Medical Certificate

Step 3: If the reason is for being a Working Student, please attach certificate of employment.

Step 4: If the reason is for the unavailability of class sections and slots, please attach a certification from the faculty-in-charge indicating that there are no available slots anymore for the class to be taken.

Step 5: For other reasons, please specify the reason in the form and provide supporting documents, if possible.

Step 6: Have your registration/major adviser sign the form and submit the form to: CEAT Students Forms Submissions

Online Form

Announcement: Waiver of Prerequisite for Courses with ‘INC’ or ‘DRP’ Grade  

Per OVPAA Memo No. 2022-09 Section 2.i., students may take latter courses if the prerequisite courses incurred a grade of INC subject to approval of the registration adviser/home department unit. A Waiver of Prerequisite shall be accomplished for this purpose.

Also, rules on Waiver of Prerequisites shall apply for courses whose prerequisite courses has no grade or has a grade of ‘DRP’ provided the student fully attended the prerequisite course.

The Waiver of Prerequisite form can be downloaded through: Waiver of Prerequisite Form


Instructions (Online Processing):

*Fill out the Form from Personal Information up to the Certificate of Attendance Only

*Attachments and waiver form must be in one PDF file. The filename should be:

For Unsatisfied prerequisite – Waiver UNSAT – Degree Program_Last Name, First Name.pdf.
For example, Waiver CE 164 UNSAT – BSABE_dela Cruz, Juan.pdf

Step 1: Submit the accomplished form to CEAT Students Forms Submissions with subject:

For Unsatisfied prerequisite – Waiver Subject UNSAT – Degree Program_Last Name, First Name.pdf.
For example, Waiver CE 164 UNSAT – BSABE_dela Cruz, Juan.pdf

Attach the flowchart, photo of UP ID (if not using UP Email), and the accomplished Waiver of Prerequisite Form.

In the Waiver of Prerequisite form, on top of your personal information, indicate the course whose prerequisite is requested to be waived, all prerequisites of the courses (whether you passed, failed, or have not taken the prerequisite), and accomplish the Certification of Attendance with e-signature of instructor to ascertain reason of the failure if the prerequisite is failed.

Step 2: CEAT OCS staff will check the content of the form. It will be emailed back to the student within 3-5 working days, with appropriate notation. CEAT-OCS will also attach your TCG (Pending payment for TCG will be automatically indicated in your records at 50PHP/page).

Step 3: The student will request e-signature of adviser, department chair, and faculty-in-charge, and their corresponding recommendation/action. The student will submit the signed form to the following assigned staff per degree program for approval of the college secretary.

BSABE, BSIE & BSME – [email protected]

BSCE, BSChE & BSEE – [email protected]

Step 4: CEAT OCS will send a copy of the approved Waiver of Prerequisite form to the student within three working days.

Rules on Waiver of Prerequisite may be found here: Waiver of Prerequisite Rules 2019